Arkivia DM - Document & Fax Management
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Arkivia DM&Fax Fax is an all-in-one solution combining the qualities of a FAXSERVER with those of a Document Management system. Scanning sources include both document scanners and multifunction machines connected to a network. This modular solution allows the fax server and DM server to be installed in an independent and scalable manner. |
THE ADVANTAGES OF ELECTRONIC MANAGEMENT:
- saving of time spent searching for documents and faxes
- rationalization of paper documents and of space assigned for their storage
- standardization of document management processes
- optimization of hardware and printing costs
- possible integration of faxes with management system.
- automatic sorting of faxes received
- 4 faxing methods: forwarding via web user interface, forwarding as attachment via e-mail client, forwarding via network multifunction printer (MFP) end forwarding via client software.
FAX AND DOCUMENT MANAGEMENT WITH AN ALL-IN-ONE INTERFACE:
- integrated fax and document management (DM Server + FaxServer)
- use of PDF digital format
- automatic sorting of faxes received
- integration with multi-function systems (MFP) for digitizing and indexing documents and faxes
- search interface and visualization of documents accessible via web browser
- centralized LDAP address book accessible via the network multifunction system and web clients
- integrated backup system
- View and download as PDF files all faxes received and sent
- Faxes are received directly in the user’s mailbox as an attached PDF file.
- If the fax number is connected to a group, a copy of the fax may be sent to all user mailboxes belonging to the group.
SYSTEM ARCHITECTURE |
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ArkiviaFax: Web user interface
Send Fax
- A web interface accessible via the network allows users to:
- View and download as PDF files all faxes received and sent
- Send faxes from electronic files.
- Index faxes through the Sender, Recipient and Subject Matter fields.
- Search by date, number, sender/recipient and subject matter
- See fax queue of outgoing faxes and cancel forwarding, if necessary
- Access the centralized LDAP address book.
Centralized LDAP address book
- Management of the address book via the Web interface allows users to view/enter/modify/cancel names from the address book.
- The address book may be used with all system forwarding methods (e-mail, MFP, web and client software)
- Address book operations may be distinguished according to the accessing user’s group of belonging.
ArkiviaFax:Simple and intuitive administration
- Management of Users, Groups and lines associated to the group for the automatic sorting of faxes received.
- Management of group fax cover sheets.
- Management of group LDAP address books.
- Reporting on faxes sent and received.
- Management of multifunction machines (MFP) connected to the system.
- Import/export of users from CSV files
- Backup system management
Dial through and did routing
Arkivia FAX provides the possibility, through integration with DIALOGIC cards (Eicon Diva Server and Brooktrout) to direct faxes towards a specific telephone number in the recipient’s mailbox. N.B.: The option is available only if the dial through service is authorised to reach fax numbers within the switchboard.
Supported client operating systems:
Windows 2000/XP/Vista/7, LINUX, Mac OSX