Arkivia DM - Document & Fax Management

THE ADVANTAGES OF ELECTRONIC MANAGEMENT:

• saving of time spent searching for documents and faxes
• rationalization of paper documents and of space assigned for their storage
• standardization of document management processes
• optimization of hardware and printing costs
• possible integration of faxes with management system.
• automatic sorting of faxes received
• 4 faxing methods: forwarding via web user interface, forwarding as attachment via e-mail client, forwarding via network multifunction printer (MFP) end forwarding via client software.

FAX AND DOCUMENT MANAGEMENT WITH AN ALL-IN-ONE INTERFACE:

• integrated fax and document management (DM Server + FaxServer)
• use of PDF digital format
• automatic sorting of faxes received
• integration with multi-function systems (MFP) for digitizing and indexing documents and faxes
• search interface and visualization of documents accessible via web browser
• centralized LDAP address book accessible via the network multifunction system and web clients
• integrated backup system
• View and download as PDF files all faxes received and sent
• Faxes are received directly in the user’s mailbox as an attached PDF file.
• If the fax number is connected to a group, a copy of the fax may be sent to all user mailboxes belonging to the group.

SYSTEM ARCHITECTURE

ArkiviaFax: Web user interface

Send Fax

• A web interface accessible via the network allows users to:
• View and download as PDF files all faxes received and sent
• Send faxes from electronic files.
• Index faxes through the Sender, Recipient and Subject Matter fields.
• Search by date, number, sender/recipient and subject matter
• See fax queue of outgoing faxes and cancel forwarding, if necessary
• Access the centralized LDAP address book.

Centralized LDAP address book

• Management of the address book via the Web interface allows users to view/enter/modify/cancel names from the address book.
• The address book may be used with all system forwarding methods (e-mail, MFP, web and client software)
• Address book operations may be distinguished according to the accessing user’s group of belonging.

ArkiviaFax:Simple and intuitive administration

• Management of Users, Groups and lines associated to the group for the automatic sorting of faxes received.
• Management of group fax cover sheets.
• Management of group LDAP address books.
• Reporting on faxes sent and received.
• Management of multifunction machines (MFP) connected to the system.
• Import/export of users from CSV files
• Backup system management

Dial through and did routing

Arkivia FAX provides the possibility, through integration with DIALOGIC cards (Eicon Diva Server and Brooktrout) to direct faxes towards a specific telephone number in the recipient’s mailbox. N.B.: The option is available only if the dial through service is authorised to reach fax numbers within the switchboard.

 Supported client operating systems:
Windows 2000/XP/Vista/7, LINUX, Mac OSX